Exhibitor FAQ's
General Exhibitor Information
Q: What are the dates and location of the conference?
The event will be filmed and broadcast virtually live in Las Vegas, NV from November 13–15, 2025.
Q: What is the theme and target audience of the event?
The theme is: Vitality | Impact | Purpose.
Our target audience includes professional women and business owners aged 35–60, navigating midlife transitions and looking to grow in health, leadership, and financial empowerment.
Q: How many attendees are expected?
We are projecting 200+ attendees, with a combination of virtual participants and VIPs accessing replays.
Q: Who is sponsoring the event?
Sponsors include a curated group of wellness brands, financial services, coaching platforms, personal development experts, and women-led business tools.
Q: What are the goals of the conference, and how does sponsorship support them?
This event exists to inspire and empower midlife women to press play on the next chapter of their lives. Sponsorships allow us to elevate production quality and increase reach, while connecting aligned brands with a highly targeted, high-value audience.
Q: What are the exhibit hours or “live” booth times?
Booths will be open before the event, on timed breaks and lunches daily. Total time 2hrs+ daily
Virtual Booth Setup
Q: What is included in a virtual booth (videos, brochures, chat, links)?
Posting on our website/dashboard during the event.
Q: How do we customize our booth (branding, content upload, layout)?
Booths will be accessible in your supplied zoom rooms and will be opened for access directly from our dashboard at noted times.
Q: What are the deadlines for submitting booth materials?
October 10th, 2025 to give time for our designers to integrate into our dashboard.
Q: Can we include a live demo or video meeting room in our booth?
Yes, your zoom room will be used to set up access through the dashboard.
Promotion & Visibility
Will our booth be promoted in the event agenda or emails?
Yes.
Can we be featured or in sponsored listings?
This depends on which sponsorship package you chose. See our Sponsorship section for details.
Are there sponsorship opportunities tied to virtual booths?
Yes, please review our sponsorship opportunities page.
Virtual Booth & On-Site Presence
Q: Do Sponsors have an exhibit booth? What are the inclusions?
Sponsors at $2,500+ receive a virtual booth, which includes:
- Brand profile, logo and banner
- Short welcome video for introduction (provided by exhibitor)
- Ability to use chat for websites, social links, CTAs, etc.
Q: What are the setup and teardown times for booths?
All virtual booths must be submitted and finalized by October 25, 2025. Setup is handled digitally—no physical installation required.
Q: Are tables, electricity, and Wi-Fi provided?
This is a virtual conference — no physical setup needed. We recommend good sound, lighting and camera setup for your virtual presentation.
Q: How many staff can be assigned to manage our virtual booth?
You are in-charge of how you would like to staff your virtual booth.
Q: Can staff interact with attendees via chat, video, or messaging?
Yes, only in your booth during scheduled timed openings.
Q: Is there a way to schedule one-on-one meetings with attendees?
There is no way through our platform but you can create something to use within your zoom room.
Q: Do booth staff need separate logins or access codes?
Not to manage your booth but if you would also like them to attend the sessions, you will need to register each person as attendees if you don't have a sponsorship package that includes seats in the event.
Q: Will I have access to the attendee list?
Only Sponsors at $1,000+ receive the opt-in attendee list (name, email, business info) within 10 business days of the event.
Q: Are there tools for collecting leads during the event?
Yes, you are welcome to post your CTA in the Zoom chat of your booth room. You are welcome to offer free downloads or bonus gifts to collect opt-ins.
Q: Can I sponsor a breakout session, reception, or networking event?
Yes. These options are available to Breakout Sponsors ($2,500+). See our Sponsorship Page.
Attendee Interaction & Lead Generation
Q: Can we collect leads or attendee data from booth visits?
Yes.
Q: Will we receive analytics (e.g., number of visits, downloads, chats)?
No. That will not be handled by our team.
Q: Are there gamification elements or incentives to drive booth traffic?
Our Emcee will guide attendees to your booths at breaks and can use your supplied gifts as giveaways from the stage.
Q: Can we host live sessions or webinars from our booth?
Your booth times will be live sessions.
Logistics & Support
Q: Who is my main point of contact before and during the event?
You will be supported by:
- Angela Cring (ACE Events) – logistics, filming, tech
- Nikole Haumont (Shield Bar Marketing) – marketing, branding, sponsor fulfillment
Q: Are there deadlines for submitting content or coordinating logistics?
Yes:
- Logos, ads, and booth content due by October 1, 2025
- Swag box materials (if physical) must arrive by October 5, 2025
- Virtual booths finalized by October 25, 2025
Q: Is shipping available for booth materials?
Virtual Booths are provided for Vendors to supply individual zoom links. Physical materials are only applicable for VIP swag box inclusion. Shipping details and deadlines will be provided.
Technical Support
Q: Is there training or a walkthrough for using the platform?
There will be a pre-meeting with all exhibitors to walk through the run of show and address any technical issues.
Q: Will there be technical support available during the event?
There will not be any during the event. See above question.
Post-Event
Q: How long will the booth stay accessible after the live event?
The booth will only be accessible during the event.
Q: Will I receive a post-event report or metrics?
At this time, we do not plan on having any post event reports for exhibitors.
Q: How can I provide feedback or participate again next year?
A feedback survey will be sent to all exhibitors post-event.