Sponsor FAQs
General Sponsor Information
Q: What are the dates and location of the conference?
The event will be filmed and broadcast virtually live in Las Vegas, NV from November 13–15, 2025.
Q: What is the theme and target audience of the event?
The theme is: Vitality | Impact | Purpose.
Our target audience includes professional women and business owners aged 35–60, navigating midlife transitions and looking to grow in health, leadership, and financial empowerment.
Q: How many attendees are expected?
We are projecting 200+ attendees, with a combination of virtual participants and VIPs accessing replays.
Q: Who else is sponsoring the event?
Sponsors include a curated group of wellness brands, financial services, coaching platforms, personal development experts, and women-led business tools.
Q: What are the goals of the conference, and how does sponsorship support them?
This event exists to inspire and empower midlife women to press play on the next chapter of their lives. Sponsorships allow us to elevate production quality and increase reach, while connecting aligned brands with a highly targeted, high-value audience.
Sponsorship Packages
Q: What sponsorship tiers are available, and what are the benefits of each?
We offer five sponsorship tiers:
Event Sponsor (1 spot) ($7,500)
“Presented by” branding, full-page ad, banner on all website pages, dedicated email
Theme Day (3 spots) Sponsor ($5,000)
Day-specific branding, half-page ad, banner on speaker/session pages
Breakout Sponsor (9 spots) ($2,500)
Breakout room branding, quarter-page ad, virtual booth
Program Sponsor (16 spots) ($1,000)
Quarter-page ad, logo on sponsor page, social mention
Q: What is the cost of each sponsorship level?
Sponsorships range from $1,000 to $7,500, with optional add-ons available.
Q: Can sponsorship packages be customized?
Yes. We can create custom bundles to meet your brand's goals. Just ask about bundling speaking, swag, and social promotions.
Q: Are there exclusive sponsorship opportunities (e.g., lanyard, Wi-Fi, main stage)?
Yes. Available exclusives include:
- “Presented by” top billing
- Theme day branding
- Breakout room sponsorship
- VIP swag inclusion
Branding & Visibility
Q: Where will my logo and branding appear?
Based on your tier, your brand may appear:
- On the event homepage, schedule pages, and sponsor section
- In the digital event guidebook (¼, ½, or full-page ad)
- During session transitions or slides
- In email promotions and post-event recaps
- In pre-event and post-event social media posts
Q: What are the specs and deadlines for submitting logos and other materials?
Logos must be submitted in JPG format
- Ads accepted in JPG or PDF
- All materials are due by October 1, 2025. Early submissions highly encouraged.
We will confirm specs with you after you have made payment.
Q: Will I have speaking opportunities or stage time?
Depends on the level of sponsorship; branding recognition and visibility will occur through verbal mentions and visual branding.
Q: Can I include branded materials in swag bags or attendee kits?
Yes. Sponsors at $1,000+ may submit digital freebies or opt-ins for inclusion. Physical items can be added to the VIP swag box for an additional $150.
Q: Will my sponsorship be promoted on social media?
Yes. Every sponsor will be promoted via branded social media posts. Higher-level sponsors may receive spotlight posts, email features, or video mentions depending on tier.
Booth & On-Site Presence
Q: Will I have an exhibit booth? What are the inclusions?
Sponsors at $2,500+ receive a virtual booth, which includes:
- Brand profile, logo and banner
- Short welcome video for introduction (provided by exhibitor)
- Ability to use chat for websites, social links, CTAs, etc.
Q: What are the setup and teardown times for booths?
All virtual booths must be submitted and finalized by October 25, 2025. Setup is handled digitally—no physical installation required.
Q: Are tables, electricity, and Wi-Fi provided?
This is a virtual conference — no physical setup needed. We recommend good sound, lighting and camera setup for your virtual presentation.
Q: How many staff badges are included with my sponsorship?
Access passes included by tier:
- Event Sponsor: 2 VIP registration passes
- Day Sponsor & Breakout Sponsor: 1 VIP registration pass
- Lead Generation & Engagement
Q: Will I have access to the attendee list?
Yes. Sponsors at $1,000+ receive the opt-in attendee list (name, email, business info) within 10 business days of the event.
Q: Are there tools for collecting leads during the event?
Yes, you are welcome to post your CTA in the Zoom chat of your booth room. You are welcome to offer free downloads or bonus gifts to collect opt-ins.
Q: Can I sponsor a breakout session, reception, or networking event?
Yes. These options are available to Breakout Sponsors ($2,500+).
Logistics & Support
Q: Who is my main point of contact before and during the event?
You will be supported by:
- Angela Cring (ACE Events) – logistics, filming, tech
- Nikole Haumont (Shield Bar Marketing) – marketing, branding, sponsor fulfillment
Q: Are there deadlines for submitting content or coordinating logistics?
Yes:
- Logos, ads, and booth content due by October 1, 2025
- Swag box materials (if physical) must arrive by October 5, 2025
- Virtual booths finalized by October 25, 2025
Q: Is shipping available for booth materials?
Virtual Booths are provided for Vendors to supply individual zoom links. Physical materials are only applicable for VIP swag box inclusion. Shipping details and deadlines will be provided.
Post-Event
Q: Will I receive a post-event report or metrics?
Yes. Sponsors at $1,000+ will receive:
- Total live attendees
- Replay views (VIP)
- Booth traffic and downloads
- Email open/click rates (if applicable)
- Social media impressions (if boosted or featured)
Q: How can I provide feedback or participate again next year?
A feedback survey will be sent to all sponsors post-event. Returning sponsors receive early access and priority placement for future events.